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29% of employees in Poland recently worked remotely (Ariadna panel). For comparison, according to a MIT survey in the USA – 34%.
The epidemiological situation has created unique conditions for effective work reorganization. Managing dispersed teams is not easy. It requires specific skills from leaders and an understanding of the specifics of remote work by employees. It also requires appropriate IT infrastructure that allows for smooth collaboration, tracking work progress, and non-invasive reporting.
An increase in team efficiency will not happen immediately with the change in work rules but will allow for significant improvement in team work in a relatively short time, provided the implementation is carried out correctly.
Remote work usually requires employees to present the products of their work rather than the completion of a set number of hours. This causes employees to feel more responsible for their work and more engaged in it. Additionally, factors that will influence productivity include increased job satisfaction and a lower turnover rate.
Efficiency also increases on the cost side. The costs for both the employee and the employer decrease. Lower or no commuting costs, more time for work and family, and lower office maintenance costs.
Finally, remote work allows for building better teams because the geographical limitations associated with searching for employees disappear.
How to start building dispersed teams?
- Start with small teams whose “products” can be relatively easily recorded.
- Define work rules, for example, whether the work is done during specific hours or determined by deadlines for specific “products” (i.e., deadlines).
- Create IT infrastructure. Communicators, planning and reporting tools, and cloud solutions allowing real-time work on documents, etc. The specific set of tools will depend on the nature of the team’s work.
- Above all, implement a culture of communication in the form of short and concise briefings (e.g., as in the SCRUM methodology). Depending on the work dynamics, even daily.
